tender control · available
Tenders that never slip, approvals in order, EMD in view.
Every tender is a record with dates, documents, approvals, bank guarantees and an outcome. When you win, operations picks up the same record, not a forwarded email.
Intake, typed in or drafted from the PDF.
01 · ai tender scannerUpload the tender document
The AI tender scanner reads the PDF and drafts the intake form: client, estimated value, key dates, EMD and the terms worth flagging. AI suggests. A person reviews and saves.
Or type it in
The same form, filled by the tender team. Either way the record carries the documents, the notice and the first-pass review.
Approvals in order, so nobody bids without a director's yes.
02 · control- Approval chain
- Review, approve, submit. Each step has an owner and a date. A tender awaiting approval shows up on the Director Command Centre until it is cleared.
- EMD and bank guarantees
- Amounts, instruments, expiry and return are tracked per tender, so money sitting with a client does not get forgotten after the result.
- Technical and L1 tracking
- Technical qualification, L1 result, Not L1, missed deadline, cancelled. The outcome stays on the record and feeds your win rate.
- Handoff to operations
- A won tender becomes a job with its awarded value, contract period, payment structure and section owners already filled in.
The tender team's workspace, and every tender in one table.
opelis office · sample dataModule workspace
Tender Team
Signed in as Director
- Pending
- 1
- Ongoing
- 9
- Win rate
- 38%
Submit Approved Tenders
2
File tenders approved by directors with the current submission time.
Record Bid Results
3
Mark submitted bids as L1, Not L1, or Disqualified.
Process L1 Bids
1
Move L1 bids to ongoing work or record post-L1 rejection or cancellation.
Track Ongoing Work
9
Review active L1 tenders and mark completed work as finished.
Missed Deadline Explanations
1
Add reasons for missed deadlines that still need a tender-team explanation.
Review Unsuccessful Tenders
2
Check competing-company quotes, reasons, and responsibility reports.
Tender lifecycle dashboard
Tender Control System
Signed in as Director
- Pending
- 1
- Ongoing
- 9
- Win rate
- 38%
All Tenders/Works
Every tender and work record in the dashboard.
| Tender | Department | Value / EMD | Deadline | Director | Status |
|---|---|---|---|---|---|
| Sample Hospital BlockNIT/SHD/2026/22Submitted by Tender Team | Sample Health Department | Estimated value₹6,40,00,000EMD: ₹12,80,000 | 30-10-2026 | Draft | Pending Director Approval |
| Sample Metro DepotNIT/SMP/2026/14Submitted by Tender Team | Sample Public Works Dept | Awarded value₹4,62,00,000EMD: ₹9,24,000 | 12-02-2026 | Approved | Ongoing WorkResult: L1 |
| Sample School WorksNIT/SED/2026/31Submitted by Tender Team | Sample Education Board | Quoted value₹1,82,00,000EMD: ₹3,64,000 | 18-10-2026 | Approved | Bid SubmittedResult: L1 |
| Sample Water WorksNIT/SJB/2026/07Submitted by Tender Team | Sample Jal Board | Quoted value₹2,15,00,000EMD: ₹4,30,000 | 04-11-2026 | Approved | Bid Submitted |
See your own tender go through intake, approval and award.
Seven days free, no card needed: every available feature of Opelis Office and Opelis Site, with a sample job to explore. Or Dhruv walks you through it on your own tender.